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The online application form

Choose what your careers page asks applicants for, and see how their applications reach you.

Each job on your careers page has an Apply for this role form. You choose what it asks for in Recruitment's Settings. Applications arrive in Recruitment at the Applied stage, with Careers page as their source.

Who can do this

Owners, admins and members can change the form. Viewers see the switches but cannot change them.

Steps

Choose what the form asks

  1. Open Recruitment and choose Settings.
  2. In the Application form card, turn each switch on or off:
    • Require a CV: applicants must add a CV link or file.
    • Require a cover letter: applicants must write a short cover letter.
    • Ask for a portfolio link: applicants can add a link to their work. Optional for them.
    • Ask for expected salary (RM): applicants can say the monthly salary they expect. Optional for them.
  3. Click Save. You will see Application form saved. The public form follows these switches. Click Discard to undo changes you have not saved.

All four switches start off.

What applicants see

  • Full name and Email are always required. Phone is optional.
  • CV: they can Upload a PDF (PDF, up to 5 MB) or paste a Link to your CV. It is required only when Require a CV is on.
  • Cover letter, Portfolio link and Expected monthly salary, when you turned them on.
  • A box they must tick to agree that your company may store and use their details to consider them for the role. It also says the details are processed through onhr and may be reviewed with the help of an AI assistant.
  • Send application. After sending, they see a thank-you that says your company will be in touch if there's a match.

Common problems

  • The same person applies twice. If someone applies again for the same job with the same email, they are thanked, but no second application is added.
  • This role is no longer taking applications. The job's closing date has passed, or it is no longer open.
  • Lots of people are applying right now. Please try again in a minute. Too many applications came in for this job at once.
  • This company isn't taking more applications today. Please try again tomorrow. A workspace takes at most 300 online applications in any 24 hours.
  • This employer can't take uploaded files yet. Paste a link to your CV instead.
  • This file is … Choose one under 5 MB. Or Choose a PDF file.
  • Tick the box to agree before sending.
  • Not available in the demo. The demo's form cannot be changed.

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