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Recruitment's AI agent

Let an AI agent watch your hiring for what you ask, and approve the notes it suggests.

Recruitment's AI agent checks your hiring on a schedule and suggests notes for you to approve. You tell it what to watch for in your own words. How focus, schedules and approvals work in every product is in AI agents and focus. This guide covers what is special to Recruitment.

Who can do this

  • Set the focus, the schedule and the spending limits: owners and admins only.
  • Run now, Approve or Dismiss a suggestion, and delete a note: owners, admins and members.
  • Viewers can see the screen but cannot change anything.

Before you start

The agent runs on your workspace's own AI key. If there is none, the screen shows Add an OpenRouter key. See Add your OpenRouter key.

Steps

  1. Open Recruitment and choose AI Agents.
  2. In the Focus card, write under What should the agent watch for? You have up to 500 characters. Or pick one of the examples under Start from an example:
    • Anyone waiting more than 5 days to be screened
    • Interviews with no feedback
    • Offers with no answer after a week
    • Jobs open more than 45 days
  3. Click Save. The agent shows How I understood it, and anything it cannot do under I can't do that.
  4. If the read-back is right, click Looks right. If not, click Edit and change your words.
  5. In Schedule and limits, choose How often: Off, Daily or Weekly. Daily runs at 7:00 am; weekly runs on Monday at 7:00 am (Kuala Lumpur time).
  6. Set Per run (RM), Per day (RM) and Per week (RM), then click Save limits. A new agent starts at RM 0.50 a run, RM 2 a day and RM 5 a week.
  7. To run it straight away, click Run now.
  8. Suggestions appear under Waiting for you. Click Approve to add the note, or Dismiss to drop it. Approved notes are listed under Notes from the agent.

What the agent can watch for

The agent picks from a fixed list of checks. It reads only stages, statuses, dates and counts. It never reads contact details, CVs, skills, ratings or feedback text.

  • Applications still at Applied some days after the person applied.
  • Applications at Screening with no interview booked.
  • Applications at Interview or Offer with no activity for a while.
  • Interviews still marked Scheduled after their time.
  • Completed interviews with no feedback.
  • Offers with no answer recorded.
  • Open jobs not filled after some days.
  • Open jobs with few new applications.
  • Open jobs closing soon.
  • Talent pool candidates with no current application.

The agent only adds notes. It does not move, reject or contact anyone.

Common problems

  • Save and confirm a focus first. Run now needs a focus that you saved and confirmed with Looks right.
  • A run is already in progress. Please wait for it to finish. One run at a time per workspace.
  • Enter a per-run limit between RM 0 and RM 100. Or Enter daily and weekly limits between RM 0 and RM 10,000.
  • Only an owner or admin can set the focus. Ask an owner or admin.
  • Ask an owner to review this. Viewers cannot approve or dismiss suggestions.
  • In the demo, this screen shows a sample crew and nothing can be changed.

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