Approve or reject overtime
Decide your team's overtime claims and enter overtime for an employee.
Overtime Approvals lists the overtime claims from your team, with the hours and the amount worked out for each.
Who can do this
- Owners and admins see every claim. They can approve, reject and cancel, and add overtime for any active employee.
- Managers see only the claims of the people who report to them. They can approve and reject pending claims. Their table shows the kind of day instead of the amount.
- Everyone else sees "This page is for owners and admins of the workspace."
An admin cannot decide their own overtime. The workspace owner can.
Who is told
When someone files an overtime request, their manager is told. If the person has no active manager, every owner and admin is told instead. The person who filed it is never told about their own overtime request.
Steps
Approve or reject
- Open HR, then Overtime under Approvals.
- Find the claim in Overtime claims. The Details column shows the kind of day and the rate. "Set a salary to work this out" means no salary is on file, so there is no amount yet.
- Click Approve. Or click Reject, type a note in the note box if you want, and click Confirm reject.
Add overtime for an employee
- Click Add overtime for….
- Choose the employee, then fill in the overtime form as in Claim overtime. It goes into the queue as pending.
Cancel overtime
Click Cancel on the row, then Confirm. This cannot be undone.
Common problems
- "This overtime was paid in a payroll run. Undo paid on that run first." The overtime is already part of a paid payroll run.
- "You can't approve, reject or pay your own request. Ask the workspace owner or another admin."
- "That request has already been decided or cancelled."