Approve or reject leave
Decide your team's leave requests, enter leave for an employee, and cancel leave when needed.
Leave Approvals lists the leave requests from your team, newest first, with the ones waiting for a decision marked.
Who can do this
- Owners and admins see every request. They can approve, reject and cancel, and add leave for any active employee.
- Managers (people others report to) see only the requests of the people who report to them. They can approve and reject pending requests. They cannot cancel or add leave.
- Everyone else sees "This page is for owners and admins of the workspace."
An admin cannot approve or reject their own leave. Their row shows Needs the owner or another admin. The workspace owner can decide their own.
Who is told
When someone files a leave request, their manager is told. If the person has no active manager, every owner and admin is told instead. The person who filed it is never told about their own leave request.
Steps
Approve or reject
- Open HR, then Leave under Approvals.
- Find the request in Leave requests. A pending request has a live dot and the Pending status. If it asks for more days than the balance, it shows Over balance by and the number of days.
- Click Approve. Or click Reject, type a note in the note box if you want, and click Confirm reject. The employee sees the note on their Leave screen.
Add leave for an employee
- Click Add leave for….
- Choose the Employee.
- Fill in the leave form as in Apply for leave, then click Apply for leave. The leave goes into the queue as pending.
Cancel leave
- On the request's row, click Cancel, then Confirm. For approved leave, the days go back to the person's balance. This cannot be undone.
Common problems
- "You can't approve, reject or pay your own request. Ask the workspace owner or another admin." You are an admin deciding your own request.
- "That request has already been decided or cancelled." Someone else got there first. The page reloads to show where it stands.
- "Only owners, admins and the employee's manager can do that." You are not an approver for this request.
- Export is greyed out: it is a disabled button. It shows "Available in a later update".